Change whether the Microsoft Office OneNote Help window appears next to (tiled) or on top of (untiled) the OneNote program window. Display a menu of commands for the Help window. This requires that the Help window have active focus (click an item in the Microsoft Office OneNote Help window).
- You can easily format text in OneNote to change its appearance. To format text in OneNote, first click into the text within the container on the page. Then select the text to which to apply text formatting. Alternatively, to select all the text in the container, click the container’s top edge.
- You can either edit these notes or close them and make your own by selecting File New Note (or by hitting Command+N). Once you make a new note, you can write what you want and use all the formatting you’d use in TextEdit or the Notes app.
Microsoft OneNote is one of the well-known years-old legacy software by the company. Over the years, Microsoft has added functions to OneNote to rival it against the likes of Evernote and Google Keep.
There are two reasons for Microsoft OneNote’s striking popularity. First, it’s completely free to use. And second, the software is available everywhere. Be it iOS, Android, Mac, Windows, or Web, you can access the notes on all popular platforms.
The software is usually quick to follow OS guidelines and advancements. For example, OneNote iOS and Mac apps have already implemented dark theme support.
Recently, on consumer demand, the company brought back OneNote’s desktop app. Microsoft has vowed to support it for years to come.
We have already covered OneNote’s comparison to its competitors and in this post, we are going to talk about the top twelve OneNote tips and tricks to improve your productivity.
Whether you are a student, teacher, designer, or a casual note-taker, I’m sure you will find the list below handy. Let’s get started.
How To Edit Onenote Formatting For Mac Windows 10
Download OneNote for MacDownload OneNote for Windows1. Enable Dark Mode
Apple started rolling out dark mode with the introduction of the macOS Sierra. With a recent update, Microsoft OneNote also joined the list of apps respecting the system-wide dark theme.
To enable it, you can go to System Preferences > General > Appearance and select dark from the option. The change will reflect in the OneNote app. If you are not a fan of it, then you can revert to the light theme from app settings. Tap on the OneNote > Preferences and turn off dark mode from the options.
For iOS 13, head to Settings > Display and Brightness and select dark mode. Overall, Microsoft did a solid job with dark mode implementation. It’s a pure black theme and not the dark grey one and saves battery on AMOLED displays.
2. Use Keyboard Shortcuts
I always recommend memorizing keyboard shortcuts to fly through the functions of the software. Microsoft OneNote is no exception here. The software supports a bunch of keyboard shortcuts on Mac and Windows.
With the help of keyboard shortcuts, you can quickly highlight words, insert links, insert date and time, search through notes, and more. Read and master OneNote keyboard shortcuts from our previous post.
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Read More3. Share a Page as PDF and Invite Others
There are three ways to share notes in OneNote. You can send a note as pdf to others. You can also copy a page link and share it with friends. Tap on the three-dot menu and select copy link to a page.
One can also share an entire Notebook with others. Select the share menu from the upper right corner and give permission such as view only and editable from the options. Type the email and hit the send button.
4. Insert Tables
Using tables is a neat way to organize the relevant information. OneNote does support the table functionality by default.
Tap on the Insert > Table and select the number of rows and columns based on your needs. While adding the data, you can always use the ‘Enter’ key to keep adding rows and columns based on requirements.
5. Use Templates
Microsoft is bringing back the Windows desktop app for OneNote. And with that, you can start using the template function as it’s currently missing in the default Mac and Windows app.
Instead of starting a note with black space, you can use the relevant template to manage a to-do list, take meeting notes, or organize the meal details.
Tap on the Insert > Page Layout > Page Templates, and a sidebar will open the template categories to help you choose a perfect design for the new page. You can always download third-party templates from Web sources such as OneNote Gem.
6. Add Stickers
Did you know one can add stickers to the OneNote page to give it a personal touch? Microsoft has added a bunch of default sticker packs to use them. There is Cat in suits, Monkey, Office drama, and Teamsquatch stickers on the mac version.
Select Insert > Stickers and the tab will show the default ones from the right sidebar. You can also add emojis from the Edit > Emojis and Symbols menu.
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Read More7. Make Use of Drawing Capabilities
Microsoft has added a dedicated drawing section in the OneNote app. Tap on the Draw menu, and the section will let you choose from Pen, Marker, and Highlighter. You can also use Eraser function, change the Ink color, and play with the Ink thickness from the menu.
If you are using Surface Pro devices or any Windows laptops with Pen support, then you can use the Windows Ink function to write and draw directly on the page.
8. Change Paper Style
OneNote lets you change the page style from the settings menu. By default, it opens up as a blank white page. Visit View from the upper ribbon and change paper color and style from the given menu.
It looks good and resembles a physical notebook with different colors and rules/grid lines.
9. Password-protect Section
You can password-protect a OneNote section to lock it from unauthorized access. Right-click on a section from any notebook and select a password-protect option. Add a password and from now on, you will need that password to access notes on every platform.
Remember, if you forget the password, then there is no way to recover the section. I would advise you to invest in a password manager to memorize all such confidential details.
10. Use OneNote Clipper
Microsoft offers a capable OneNote Clipper extension on the major browsers. You can use it to directly bookmark a webpage to OneNote, clip a portion of a page, or save the entire article to OneNote.
Download OneNote Clipper from the Chrome Web Store11. Use Mobile Widgets and Shortcuts
Microsoft OneNote for iOS and Android offers widget functionality to view recent notes and quickly add new notes. On Android, you can long-tap the app icon and choose from the relevant options to add a new note.
Long-tap the displayed options and add them to the home screen to quickly add a note, voice-recording, list, and bullet list.
Download OneNote for Android12. Change Default OneNote Fonts
By default, OneNote sticks to Microsoft's own Calibri fonts at 12 size. However, you can change that. Go to Preference > Edit and View > and change font type and size.
The changes will reflect on the new page only and it won't mess up the already added notes.
Take OneNote Experience to the Next Level
The list above is just the tip of the iceberg. The software also supports math equations, built-in reader, custom tags, and more. And that’s not all. The company recently announced its plans for OneNote, which is expected to come with tight integration with other Microsoft services such as Teams and To-Do.
Next Up: OneNote offers a capable pdf functionality out of the box. Read the post below to find more about OneNote pdf function in detail.
The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read Next
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The Best Note-Taking Experience on OS X
Note-taking with Outline incorporates the best of OS X and the App functionality. Creating, organizing, storing and editing notes with Outline is as simple as that with a real paper notebook. Outline structure is flexible. It follows and reflects the way your ideas develop.
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